Administrative Assistant

Job Description

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you'll love from top to bottom - we give you the tools you need to succeed and the autonomy to reach your goals.

We are seeking an organized, detail-oriented Administrative Assistant for our Advisory service line in the Charlotte, NC office. This is an exciting opportunity for someone who has a positive attitude, a proactive nature and who is collaborative. The working environment is not routine, so we need someone who can balance changing, sometimes competing, priorities.

The ideal Administrative Assistant will be a foundation for team success by providing a wide range of administrative support to assigned practice areas. Duties will require someone who can successfully work independently and within a team environment. Successful candidates will possess a high degree of professionalism including the ability to maintain strict confidentiality. We need someone with good interpersonal communication skills to interact professionally and appropriately with individuals at all levels of our organization and with our clients.

What it Means to Work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

• You will have the flexibility to manage your days in support of our commitment to work/life balance

• You will join a culture that has received multiple top "Places to Work" awards

• We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions

• We understand that embracing our differences is what unites us as a team and strengthens our foundation

• Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work

• Numerous Employee Resource Groups (ERGs) to support our Diversity, Equity, & Inclusion (DE&I) efforts

What Work You Will be Responsible For:

• Performing routine office management responsibilities for the Charlotte office.

• Creating and proofreading correspondence, standard operating procedure documents, and presentations.

• Preparing reports and related work for the assigned practice areas.

• Providing photocopy, scanning, binding, and other document management services.

• Assist with onboarding new clients and coordinating communication with other operational teams for new client setup tasks.

• Coordination of virtual and live, in-person meetings as needed. Ensure that meeting rooms are neat, with applicable technology and refreshments prepped and ready for use by meeting participants.

• Creating, or downloading, and distributing regular reports (weekly, monthly, bi-monthly report, etc.).

• Maintaining accurate and up-to-date client databases and filing systems.

• Scheduling, creating, and launching meetings in MS Teams, and other platforms, as needed.

• Making travel arrangements for managers and above, to include booking restaurant reservations, travel, accommodations, and car services as needed.

• Preparing expense reports in SAP Concur and providing guidance to others regarding the use of Concur for travel and expenses.

• Assisting partners with monthly billing and preparing client invoices on a timely basis.

• Arranging in-house and off-premise meals for employees team meetings, client events, etc.

• Other administrative duties as assigned.

Basic Qualifications:

• Associate's degree

• 3+ years office administrative-related experience, preferably in a legal setting

Preferred/Desired Qualifications:

• Intermediate level of proficiency with the Microsoft Office suite of products (Outlook, Excel, PowerPoint, and Word.

• Excellent communication skills, both written and verbal, with the ability to interact professionally with colleagues and clients at all levels.

• Previous experience with SAP, SAP Concur, NetSuite, Replicon, Engagement/Document, Adobe, Citrix ShareFile, or JIRA is a plus.

• Ability to quickly learn, and effectively utilize, the firm's timekeeping and travel expense programs (e.g. Concur).

• Ability to handle sensitive client data with discretion and professionalism.

• Strong attentional to detail and organizational skills with the ability to prioritize tasks and meet deadlines.

• Flexibility and ability to adapt in a fast paced and changing environment.

We strongly believe in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, EisnerAmper is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or protected veteran status, citizenship, or other protected characteristics under federal, state, or local law.

About EisnerAmper:

EisnerAmper is one of the largest accounting, tax, and business advisory firms, with nearly 4,500 employees including 450 partners across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.

Our clients are enterprises as diverse as sophisticated financial institutions and start-ups, global public firms, and middle-market companies, as well as high net worth individuals, family offices, not-for-profit organizations, and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, and investors who serve these clients.

Should you need any accommodations to complete this application please email: talentacquisition@eisneramper.com